Workforce planning for a new era
From the employees right through to leadership
Self-scheduling, AI-assisted rosters and one process that runs all the way into payroll
10 days are not covered yet.
“inplan is an enormous relief in my daily work. The feedback from the team has been positive throughout.”
“Of all the tools we evaluated, inplan convinced us the most.”
“Pool planning runs cleanly and quickly in inplan, and the staff are very happy with it.”
inplan brings self-scheduling and AI to rostering in healthcare. For better working conditions, stable teams and less time spent on planning.
Employees enter their requests, the AI turns them into a compliant roster, and planners review and release it. Leadership can see at any time where the organisation stands.
A system that grows with you: from a small organisation to a large healthcare institution.
At its core, inplan is simple enough to pay off for a small team, whether home care, a care home or a practice. Everything else you switch on when your organisation needs it.
The team has a say
Self-scheduling, the shift marketplace and shift swapping give employees real say over their own plan. The approval rate makes fairness visible to everyone, while individual figures stay private.
- Enter your own shifts and requests, matched to the real demand
- Record your own availability and absences
- Record your own working hours, with overtime and vacation always in view
- Swap shifts, hand them on or pick up open ones
- Fairness visible across the team, personal figures stay private
- Your own plan on your phone, whenever you need it
- Shifts straight into your own calendar, whether Apple, Google or Outlook
Greater satisfaction, less turnover.
Planning beyond the unit boundary
inplan plans centrally across units, with multiple employments and flexible employment models. External staff from inpool run through the same process.
- Plan staff across unit boundaries and request them from other units
- Spread employees from a shared pool across several units
- Float and temporary staff from inpool in the same plan
- One person with several employments, planned and paid separately
- Map any working model and combine them freely
Synergies instead of silos.
One process instead of ten disconnected tools
From demand through planning and time tracking into payroll, without double entry. Open interfaces, for example to clinical information systems, SAP and inpool.
- See where staff are missing and fill the gap straight from the demand
- Record working hours, with a reason for any deviation
- Time accounts for overtime and holidays, defined as you need them
- Premiums and allowances calculated automatically
- Straight to payroll once signed off
- Connected to clinical systems, payroll and inpool
No break between planning and pay.
Spot mistakes before they happen
Legal and operational rules, along with indicators for plan quality and fairness, are visible right in the plan. Planners see at once where something is off.
- Legal and operational rules checked continuously
- A hint when shifts are unevenly spread across the team
- Release plans deliberately, before the team sees them
- Several planners at once, changes show up for everyone instantly
- The original plan and every change, traceable
Fewer mistakes that get expensive later.
AI that takes work away
Generate and optimise whole rosters at the press of a button, by the same rule set the planners see. Plus an assistant that acts, explains and warns, in plain language.
- Generate or optimise whole rosters at the press of a button
- Ask inplan answers questions about the plan and changes it once you approve
- Suggestions for internal cover when someone drops out
- Anomalies in time records are flagged instead of hunted for
Less effort, even in difficult cases.
Deciding with numbers, not gut feeling
Plan quality, utilisation, capacity and fairness become measurable. Leadership sees where capacity is missing and where resources are tied up.
- Capacity and utilisation at a glance
- Plan quality and fairness measured, not guessed
- Turnover and cost-effectiveness in view
- All units in one system, on one set of data
- Every role sees and edits exactly what it is allowed to
Run the organisation with the future in mind.
Developed together with organisations in practice. For more than seven years we have run inpool, a platform for healthcare staffing pools. We know how these organisations work, and we stay open to your requirements.